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Executive Assistant

| Greater NYC Area

Getting together with real people in real life makes powerful things happen. Side hustles become careers, ideas become movements, and chance encounters become lifelong connections. At Meetup, you’ll help create the future of real community—a future where people show up, do things, and actually talk. Join us - we need your help.

We are looking for an Executive Assistant, to support our Chief Technology Officer and engineering team. The Executive Assistant will assist with scheduling, travel, event and project management and help the team thrive by prioritizing and anticipating needs even before they arise. This is a great opportunity to show your excitement for thoughtfully prioritizing schedules and projects, anticipating needs, and partnering closely with leaders at Meetup to keep them on track.

What you’ll do:

  • Heavy calendar management for our CTO
  • Suggest and implement process and operational changes to improve engineering team efficiency
  • Create and assist with editing documents, presentations, and basic reports
  • Support meeting preparation including creating agendas, meeting recaps and follow up items, distributing resources, and running technical aspects
  • Schedule meetings and manage Google calendars
  • Setup and organize meetups at HQ
  • Manage all logistics, setup, and facilitation of team off-sites and other team building events
  • Alongside Employee Experience, coordinate on-boarding and training sessions for all new engineers including scheduling, setup, some facilitation, and providing hospitality to our new team members
  • Coordinate travel for engineers to Meetup HQ and conferences
  • Collect and submit timely expense reports
  • Update and organize shared drives, files, GitHub, and organizational charts
  • Coordinate between engineering team and other departments including legal, accounting, product, and design and manage internal communications as needed

What you’ll bring:

  • Previous experience working with technology project teams and at least 2 - 3 years of project coordination/administration experience
  • Strong organizational skills, high sense of urgency, and an attention to detail
  • Strong time management skills
  • Excellent oral and written communication skills with a high level of professional confidence
  • Mastery of Google Apps: Calendar, Mail, Docs, Slides, Sheets, Forms; Confluence, JIRA, Github markdown, Medium for blogging
  • Experience working in a fast-paced, team-oriented environment
  • Ability to develop, build and maintain relationships with key executives
  • Ability to work independently on assigned tasks as well as to accept direction on given assignments

Our team is bold, supportive, and passionate about bringing people together in real life to create community for everyone. We care about moving fast, real world change and building diverse, dynamic teams. You in?

Read Full Job Description

Technology we use

  • Engineering
  • Product
    • JavaLanguages
    • JavascriptLanguages
    • KotlinLanguages
    • PythonLanguages
    • ScalaLanguages
    • SqlLanguages
    • SwiftLanguages
    • SwiftLanguages
    • React/ReduxLanguages
    • jQueryLibraries
    • ReactLibraries
    • ReduxLibraries
    • AngularJSFrameworks
    • Node.jsFrameworks
    • SparkFrameworks
    • MongoDBDatabases
    • MySQLDatabases
    • PostgreSQLDatabases
    • RedisDatabases
    • Google AnalyticsAnalytics
    • BalsamiqDesign
    • IllustratorDesign
    • PhotoshopDesign
    • JIRAManagement
    • TrelloManagement

Location

Meetup is in the vibrant and trendy SoHo neighborhood. Just steps away from the BDFM6 and a short hop and skip to the NQRW.

What are Meetup Perks + Benefits

Culture
Volunteer in local community
Friends outside of work
Eat lunch together
Intracompany committees
Daily stand up
Open door policy
Team owned deliverables
Team based strategic planning
Group brainstorming sessions
Pair programming
Open office floor plan
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Pet Insurance
Wellness Programs
Retirement & Stock Options Benefits
401(K)
Company Equity
Child Care & Parental Leave Benefits
Generous Parental Leave
Flexible Work Schedule
Remote Work Program
Family Medical Leave
Vacation & Time Off Benefits
Generous PTO
Paid Holidays
Paid Sick Days
Perks & Discounts
Beer on Tap
Casual Dress
Commuter Benefits
Company Outings
Stocked Kitchen
Some Meals Provided
Happy Hours
Pet Friendly
Recreational Clubs
Relocation Assistance
Fitness Subsidies
Professional Development Benefits
Job Training & Conferences
Lunch and learns
Cross functional training encouraged
Promote from within
Mentorship program
Continuing Education stipend
Time allotted for learning
Online course subscriptions available
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