Workplace Services Administrator

| Greater NYC Area
This position is a cross functional role that requires someone with a can-do personality. In addition to being the first point of contact for the New York office, the WPS administrator coordinates various tasks around the office and will be a liaison between Box New York and Box HQ.
 
Responsibilities:
  • Manage the company’s lobby area: greets and directs all visitors, including vendors, clients, job candidates and customers by reaching out to the right departments or individuals
  • Adhere to security policies with regards to badges, visitors and office space
  • Keep the lobby and reception desk clean, clutter free, and presentable to visitors.
  • Mail Services:
    • Sign for and review all packages that come through the freight elevator 
    • Stores/logs/emails employees regarding their packages
    • Assist with bulk packages (moving to another location)
  • Reserve conference rooms as requested and manage office calendar
  • Manage Office Supply orders
  • Assist with kitchen maintenance 
  • Back up local point of contact for Physical IT: handle all office IT supplies and issues
  • Serve as back up local point of contact for the EIC (Executive Innovation Center) team in HQ: help coordinate and plan customer facing meetings, preparing conference room and organizing presentation materials and customer gifts
  • Serve as back up Emergency Coordinator for NYC office: coordinate fire drills, manage New York emergency evacuation team, and keep the office space safe for employees
  • Properly address customer and employee concerns by reaching out to the right departments or individuals
  • Work closely with IT and Security Departments 
  • Manage the local food program, lunch catering, and office food events (i.e. Bagel Tuesdays, coffee tasting, etc.)
  • Help plan office team building events as needed
  • Maintains relationship with property manager of local office location and vendor relationships: Plant, Office supplies, etc.
  • Ensure the organization of the office is maintained and adjusts to the needs of a growing office
Qualifications
  • Bachelors degree
  • Excellent interpersonal communication skills
  • Ability to plan, organize, and coordinate work in the required areas; maintain records and reports, communicate effectively, establish and maintain cooperative working relationships.
  • Computer literate
  • Ability to contribute successfully to cross functional teams
  • Demonstrates organizational and multi-tasking skills
  • Must be able to comfortably lift at least 35 lbs
  • Self starter; handles self with minimal supervision and is pro active
  • Must have a great can do attitude and willingness to complete the job
 
 
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Technology we use

  • Sales & Marketing
    • SalesforceCRM

What are Box Perks + Benefits

Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Wellness Programs
Retirement & Stock Options Benefits
401(K)
Company Equity
Employee Stock Purchase Plan
Child Care & Parental Leave Benefits
Generous Parental Leave
Vacation & Time Off Benefits
Unlimited Vacation Policy
Paid Holidays
As well as your birthday!
Perks & Discounts
Casual Dress
Commuter Benefits
Company Outings
Free Daily Meals
Game Room
Stocked Kitchen
Happy Hours
Recreational Clubs
Fitness Subsidies
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