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Office Coordinator

| Greater NYC Area

Conductor is looking for a skilled Office Coordinator to undertake a variety of day-to-day office and clerical tasks. You will be an integral part in ensuring that our office operations run smoothly and are successful in supporting other business activities.

An excellent office coordinator is, above all, an organized and competent professional with phenomenal communication skills. You will be comfortable dealing with people and able to carry out administrative duties with accuracy and speed. A successful candidate is detail-oriented, motivated, and super intuitive. 

The goal is to ensure that office operations are efficient and add maximum value to the organization.

Responsibilities

  • Follow office workflow procedures to ensure maximum efficiency
  • Maintain reception area, conference rooms and kitchen throughout each
  • Administrative support for various departments throughout the company on an as needed basis
  • Greet and assist visitors in a warm and professional matter
  • Arrange catering needs for meetings and events
  • Assist in miscellaneous projects as needed
  • Monitor office/kitchen supply inventory and place orders
  • Assist with office activities and events
  • Assist with new employee setups
  • Sorting and handling incoming/outgoing deliveries and mail
  • Answer and screen phone calls, directing them to appropriate people, and taking detailed messages

Requirements

  • Proven experience as office coordinator or in a similar role
  • Experience in customer service will be a plus
  • Proficiency in MS Office Suite, Email, Internet, and G-Suite
  • Working knowledge of office equipment (e.g. printers)
  • Excellent communication, time management, and interpersonal skills
  • Organized with the ability to prioritize and multi-task
  • Desire to learn and become part of the team
  • Reliable with patience and professionalism
  • Associate’s/College degree; BSc/Ba in business administration or relevant field is a plus
Read Full Job Description

Technology we use

  • Engineering
  • Sales & Marketing
    • GolangLanguages
    • JavaLanguages
    • JavascriptLanguages
    • PythonLanguages
    • ScalaLanguages
    • HadoopFrameworks
    • SparkFrameworks
    • CassandraDatabases
    • MySQLDatabases
    • PostgreSQLDatabases
    • DynamoDatabases
    • WordpressCMS
    • SalesforceCRM
    • MarketoLead Gen

Location

Conductor is located in Manhattan's Silicon Valley, convenient to all major commuter rails, subways, and within steps of plenty of major restaurants.

What are Conductor Perks + Benefits

Culture
Volunteer in local community
The Conductor Foundation allows employees to participate in a number of volunteer opportunities like serving food in local soup kitchens, working with Autistic children, and more.
Partners with Nonprofits
The Conductor Foundation gives Conductor Searchlight as a grant to non-profits each year, providing them with a support team for one year, and access to the platform for life.
Team based strategic planning
Open office floor plan
Diversity
Unconscious bias training
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Dental Benefits
Vision Benefits
Health Insurance Benefits
Conductor's health insurance policy covers up to 100% of out of pocket expenses.
Retirement & Stock Options Benefits
401(K)
Employee Stock Purchase Plan
Performance Bonus
Match charitable contributions
Child Care & Parental Leave Benefits
Child Care Benefits
Conductor provides Backup child care assistance.
Generous Parental Leave
Flexible Work Schedule
Vacation & Time Off Benefits
Paid Holidays
Perks & Discounts
Beer on Tap
Casual Dress
Commuter Benefits
Stocked Kitchen
Some Meals Provided
Professional Development Benefits
Job Training & Conferences
Conductor offers employees professional development opportunities like onsite training courses and the ability to attend job related conferences and seminars.
Lunch and learns
Conductor hosts lunch and learn meetings on occasion.
Cross functional training encouraged
Promote from within
Online course subscriptions available
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