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Office Assistant

| Greater NYC Area

Getting together with real people in real life makes powerful things happen. Side hustles become careers, ideas become movements, and chance encounters become lifelong connections. Meetup brings people together to create thriving communities. Show up. Change lives.

The Office Experience “OffX” Assistant role at Meetup is charged with helping to cultivate the entire experience for employees, supporting a diverse and talented team, and crafting the culture and physical environment that supports our work. In this fast paced, physically demanding role you will be organized, energetic, efficient, and have a whole lot of hustle! Going above and beyond is a requirement, with attention to detail and customer service being your focus.

What you’ll get to do in this role:

  • Assist with daily office preparation, including resetting of communal spaces and conference rooms
  • Setting up/breaking down all conference rooms, maintaining conference room tidiness, including deep cleaning
  • Partner with daily porters to ensure re-stocking of commercial-sized fridges with food and beverages
  • Work with porters to maintain communal space and kitchen tidiness, load and unload dishwashers as needed, and restock bathrooms across all floors
  • Work with Office Coordinator and Front Desk Coordinator to keep supply rooms / mail area stocked and tidy
  • Assist with meeting room setup and breakdown for onsite meetings & luncheons
  • Assist with facilities tasks including but not limited to workstation seat relocations, furniture and decor, building and installations, swag inventory organizing, etc.
  • Assist Office Experience Team with all queue needs for office tickets
  • Assist Office Coordinator with Tuesday Team breakfasts
  • Assist in floor plan organization and updates
  • Assist in vendor relationship management
  • Assist Office Coordinator with janitorial and office supply inventory
  • Greet and assist visitors when they arrive if needed
  • Assist with event set-up and prep events, including moving and arranging tables/chairs, food supplies and various equipment as needed
  • Help to quickly resolve employee issues or complaints
  • Reception coverage for Front Desk Coordinator’s lunch and provide end-of-day front desk coverage

What makes you perfect for this role:

  • Someone who takes the initiative and bring ideas to the table
  • Detail-oriented
  • Understands the importance of communication
  • Great problem solving skills
  • Proficient with Google Suite
  • Excellent verbal & written communication
  • Someone who is comfortable being a “jack or jill of all trades”
Read Full Job Description

Technology we use

  • Engineering
  • Product
    • JavaLanguages
    • JavascriptLanguages
    • KotlinLanguages
    • PythonLanguages
    • ScalaLanguages
    • SqlLanguages
    • SwiftLanguages
    • SwiftLanguages
    • React/ReduxLanguages
    • jQueryLibraries
    • ReactLibraries
    • ReduxLibraries
    • AngularJSFrameworks
    • Node.jsFrameworks
    • SparkFrameworks
    • MongoDBDatabases
    • MySQLDatabases
    • PostgreSQLDatabases
    • RedisDatabases
    • Google AnalyticsAnalytics
    • BalsamiqDesign
    • IllustratorDesign
    • PhotoshopDesign
    • JIRAManagement
    • TrelloManagement

Location

Meetup is in the vibrant and trendy SoHo neighborhood. Just steps away from the BDFM6 and a short hop and skip to the NQRW.

What are Meetup Perks + Benefits

Culture
Volunteer in local community
Friends outside of work
Eat lunch together
Intracompany committees
Daily stand up
Open door policy
Team owned deliverables
Team based strategic planning
Group brainstorming sessions
Pair programming
Open office floor plan
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Pet Insurance
Wellness Programs
Retirement & Stock Options Benefits
401(K)
Company Equity
Child Care & Parental Leave Benefits
Generous Parental Leave
Flexible Work Schedule
Remote Work Program
Family Medical Leave
Vacation & Time Off Benefits
Generous PTO
Paid Holidays
Paid Sick Days
Perks & Discounts
Beer on Tap
Casual Dress
Commuter Benefits
Company Outings
Stocked Kitchen
Some Meals Provided
Happy Hours
Pet Friendly
Recreational Clubs
Relocation Assistance
Fitness Subsidies
Professional Development Benefits
Job Training & Conferences
Lunch and learns
Cross functional training encouraged
Promote from within
Mentorship program
Continuing Education stipend
Time allotted for learning
Online course subscriptions available
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