Executive Assistant, Cities

| Greater NYC Area

 

About the Role:

Cities by We is a new initiative within the We Company with the goal of measurably improving lives in cities through nature, design, technology, & community.

We are looking for an organized, calm, discreet, adaptable executive assistant who thrives in a fast-paced environment and who is excited by the opportunity to be part of a rapidly growing team. This person will support the Cofounder, and another C-Suite executive.

Responsibilities:

  • Managing daily calendars, showing flexibility and problem-solving abilities to adjust or prioritize schedules based to last-minute changes.

  • Act as liaison with all levels of management, senior experts from across the company, high profile clients, and external stakeholders from all aspects of the art business to disseminate information to and from the Executives.

  • Travel, event planning, and coordination for individuals and groups.

  • Organize complex, domestic and international travel arrangements including passport/visa requirements.

  • Organize and support meetings, teleconferences, off sites, and other events as needed.

  • Provide strategic administrative & project management support.

  • Ensure the executive is prepared & organized for all meetings, events & speaking arrangements.

  • Prepare and process Expense Reports and T&E and PE reports accurately and on a timely basis, ensuring AMEX bills are paid on time via Concur.

  • Maintain business and personal files and mail as required

  • Partner with Chief of Staff and other Executive Assistants to assure coverage and coordination for the senior leadership team

  • Anticipate needs, and take a proactive approach for getting stuff done

  • Support executives with team-related administration and project management

  • Support orientation and training for new hires

  • Promote team culture through offsites and events

  • Filter emails for Executive

  • Go to contact for maintenance, mailing, shipping, supplies, equipment, bills and errands.

  • Review and approve office supply and consumables purchasing

Qualifications:

  • Proven experience as an executive administrative assistant in a hyper growth environment

  • College degree (BA/BS) in a related field

 

Read Full Job Description

Technology we use

  • Engineering
  • Sales & Marketing
    • GolangLanguages
    • JavaLanguages
    • JavascriptLanguages
    • KotlinLanguages
    • PythonLanguages
    • RubyLanguages
    • ScalaLanguages
    • SwiftLanguages
    • ReactLibraries
    • ReduxLibraries
    • SalesforceCRM

Location

Our headquarters in NYC sits in Chelsea, but our growing tech team works from our SoHo, Chelsea, and Greenwich Village offices.

What are WeWork Technology Perks + Benefits

Culture
Volunteer in local community
Friends outside of work
Eat lunch together
Intracompany committees
Open door policy
Team owned deliverables
Team based strategic planning
Group brainstorming sessions
Pair programming
Open office floor plan
Diversity
Dedicated Diversity/Inclusion Staff
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Pet Insurance
Wellness Programs
Retirement & Stock Options Benefits
401(K)
Company Equity
Child Care & Parental Leave Benefits
Generous Parental Leave
Flexible Work Schedule
Family Medical Leave
Vacation & Time Off Benefits
Generous PTO
Paid Volunteer Time
Paid Holidays
Paid Sick Days
Perks & Discounts
Beer on Tap
Casual Dress
Commuter Benefits
Company Outings
Game Room
Some Meals Provided
Happy Hours
Pet Friendly
Relocation Assistance
Fitness Subsidies
Professional Development Benefits
Job Training & Conferences
Diversity Program
Lunch and learns
Acme Co. hosts lunch and learn meetings on occasion.
Promote from within
Online course subscriptions available
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