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Chief of Staff

| Greater NYC Area

Be Prolific

 At Prolific Interactive, our driving focus is “Let’s make it better”.

We’re an award-winning, mobile-focused product creation agency. We design and launch highly visible, innovative, real-world solutions for premier brands, and believe in working with partners - not clients - to help enhance their customers’ experiences. We are honored to be consistently recognized as industry leaders.

We want to have a profound impact on everyday lives, and shape the world we live in. We do this by putting people first, and by working in collaborative teams who value empathy and who are committed to relentlessly improving.

The Chief of Staff is primarily responsible for proactively ensuring smooth and effective operations for the CEO day to day. They will accomplish this by creating and implementing systematic processes that will ensure the CEO’s time is managed effectively, that the CEO is prepared for all internal and external meetings, and is able to project manage a diverse set of initiatives. The Chief of Staff works closely with members of the senior team, serving as a liaison for internal and external operational projects. This person is curious, very passionate about learning, and is excited to execute and deliver on projects.

Your Responsibilities & Impact

Scheduling, Travel & Logistics

  • Create process to successfully oversee and manage the day-to-day activities of the CEO, specifically in regard to calendar management, travel arrangements, meeting preparation and follow up communications.
  • Help in effective management of CEO’s time toward achieving operational goals.
  • Serve as the primary point of contact for all internal and external scheduling requests.
  • Assume responsibility for the overall execution, planning, and logistics related to the CEO’s travel schedule including: planning calls with all relevant people; developing written, detailed schedules; confirmation of travel plans and appointments; management of all related transportation and lodging, and accompanying the CEO as necessary. (5-10% travel-time required)

Meeting Preparation & Support

  • Ensure the CEO is prepared for all internal and external meetings through the creation of briefing memos, remarks, and additional collateral including feedback across departments. Serve as liaison between the CEO and all departments, managing projects when appropriate: attend meetings, develop agendas, record minutes, maintain records, monitor action items and follow-up.
  • Take meetings in lieu of the CEO when deemed appropriate.

Communications

  • Create and implement process to manage the CEO’s incoming email—prioritizing for attention and drafting responses as appropriate.
  • Manage information flow, ensuring follow up with and engagement of appropriate staff on CEO behalf
  • Assist the CEO in the development of research, reports, presentations and publications as needed.

Special Projects

  • Board meeting preparation: edit and coordinate reports, assist with logistics, and other duties as needed.
  • Submitting CEOs expenses monthly

Business Development

  • Identifying new ways to help CEO grow the business. Examples:
    • Market Verticals
    • Service Offerings
    • Acquisitions
    • Competitive Analysis
  • Putting together proposals for potential partners
  • Continuous research to find networking and appropriate events/conferences.

Your Skills & Experience

  • Experienced in project management and ability to handle multiple projects and tasks with frequently shifting priorities.
  • 10+ years of professional experience, with increasing levels of responsibility
  • 5+ years of working in a business development or consulting environment
  • Has high quality design and branding standards
  • Proven organizational skills, with a strong work ethic and attention to detail.
  • Ability to maintain confidentiality with sensitive information.
  • Professional and friendly demeanor and strong customer service skills.
  • Must be able to work proactively and independently, multitask, and work under tight deadlines.
  • Demonstrated ability to see and understand the big picture and translate into a strategic schedule.
  • Ability to travel domestically and internationally as needed. Expected less than 10% of time.
  • Proficient with Google for Work (Calendar, Sheets, Docs), Microsoft Office, including Word and Excel, and adept in creating professional PowerPoint presentations.
  • Some experience with expenses submission platform such as Expensify or Concur, and Trello or other leading project management tool/platform for organization.

Our Benefits & Rewards

We know that our employees will do their best and most impactful work if they are happy, healthy, and supported. We’re committed to ensuring all our employees are taken care of.

We do this by providing and promoting:

  • Access to medical, dental, and vision insurance plans, as well as 401(k) company matching and commuter benefits
  • A healthy work life balance. Our Flexible Vacation Policy allows you to take what you need, as long as it works for your team. Plus paid sick time, eight paid holidays, summer and winter breaks when the office is closed
  • Voluntary life, accident and disability insurance
  • 12 weeks of paid new parents leave
  • Creature comforts like snacks, games - and actual creatures thanks to dog-friendly offices
  • Employee-led resource groups with a focus on diversity and inclusivity, enhancing and sustaining the wellbeing of women, people of color, and LGBTQIA individuals
  • A committee dedicated to promoting health and wellness in the workplace through initiatives like fitness challenges, guided meditation, and kombucha brewing
  • Opportunities to give back through company donations to charitable organizations

Prolific Interactive is an equal opportunity employer and we value diversity. We are committed to a safe, welcoming, and truly inclusive environment for people of all races, gender identities, gender expressions, sexual orientations, physical abilities, physical appearances, socioeconomic backgrounds, nationalities, ages, and religious beliefs.


About Prolific

Prolific Interactive was founded in 2009 and is based in New York City, San Francisco, and Durham. We’ve delivered mobile experiences for leading brands like Saks Fifth Avenue, The Wing, WeWork, American Express, Gap, Sephora, SoulCycle, TB12, and American Express through a strategy-driven, user-centric approach to creating products

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Location

We're a short walk from the cobblestone streets of Dumbo, the shops and restaurants on the waterfront - with an amazing view of the Manhattan skyline

An Insider's view of Prolific Interactive

What’s the vibe like in the office?

Prolific has created an environment that helps me to do my best work. My design team is supportive and genuinely driven to do first-class work. Leadership takes the time to communicate on a personal level, and our partners are engaged and they challenge us in a way that encourages us to focus on real value. I feel like I'm growing here every day.

Josh

Product Designer

How do you collaborate with other teams in the company?

One of Prolific's core values is 'Roles aren't Boundaries'. Working for a company that values this makes it easy to promote collaboration with other teams. I work closely with our People Ops and Finance teams to build new processes, to find ways to optimize our budget, and to implement initiatives that I hope truly make a difference agency wide.

Pilar Johnson

Director of Operations

How does the company support your career growth?

When I joined Prolific, I was very green to tech and office jobs in general, but the team embraced my new-ness as a way to offer fresh eyes on their processes. Fast forward a couple of years and Prolific is helping me plan my career roadmap, pairing me with senior Product Managers, and putting me on projects that will help to broaden my skillset.

Rachel

Product Manager

How has your career grown since starting at the company?

So far, Prolific has satisfied my hunger to always be learning. The engineering team is always willing to try new things, and we get to work on products that push us to give our best, which means I’m really growing as an Engineer. It’s inspiring to be able to work with a diverse group of people who are so passionate about creating great products

Francisco Andrade

Android Engineer

What are Prolific Interactive Perks + Benefits

Prolific Interactive Benefits Overview

We know that impactful work and the opportunity to collaborate with an inspiring group of people is what gets Prolific employees excited to come to work every day. We also know there is much more to life than our craft, and are proud to offer a benefits package that emphasizes wellness and a heallhy work life balance.

> Access to medical, dental, and vision insurance plans

> 401(k) plan, company matching with immediate vesting

> Transit benefits

> Flexible vacation policy: take what you need, as long as it works for your team; plus paid sick time, eight paid holidays, and a winter break leading up to the New Year

> 12 weeks of paid New Parent Leave for moms and dads

> Dog friendly offices

> Employee Resource Groups focused on Diversity and Inclusivity, creating spaces for conversation and education regarding issues affecting women, people of color, and the LGBTQ community

We want all P’s to feel at home when they’re at work, so we’ve got plenty creature comforts like snacks and coffee, as well as occasional office lunches and other opportunities for everyone to get together.

Our employees also participate in employee-led committees focusing on everything from party planning (bowling! picnic in the park!) to wellness (Kombucha brewing! fitness classes!)

Culture
Partners with Nonprofits
Eat lunch together
Intracompany committees
Open door policy
Team owned deliverables
Open office floor plan
Diversity
Unconscious bias training
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Wellness Programs
Team workouts
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Child Care & Parental Leave Benefits
Generous Parental Leave
Flexible Work Schedule
Remote Work Program
Family Medical Leave
Vacation & Time Off Benefits
Unlimited Vacation Policy
Paid Holidays
Paid Sick Days
Perks & Discounts
Casual Dress
Commuter Benefits
Company Outings
Game Room
Our game room includes Ping Pong, Video Games.
Some Meals Provided
We have fresh bagels every Monday for our office, and occasional Friday lunches
Happy Hours
Happy hours are hosted At team's discretion.
Pet Friendly
Our Brooklyn office is dog friendly!
Relocation Assistance
Professional Development Benefits
Diversity Program
Lunch and learns
Cross functional training encouraged
Promote from within
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