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Office & Employee Experience Manager

| Greater NYC Area
Abacus is a fast growing, New York City-based, early stage company reimagining the way businesses move money, beginning with the first real-time employee expense system. We're looking for our first Office & Employee Experience Manager to manage the day-to-day operations of our office and create an amazing experience for our team. The ideal candidate will be excited to wear many hats in a hybrid role that will touch on office management, recruiting, people operations and even event management.

What will you be doing here?

  • Ensuring smooth new hire onboarding, including managing initial desk, equipment and system setup, as well as employee orientation
  • Coordinating candidate outreach, interviews and in-office candidate experience
  • Assisting with planning and management of client or company events, including Company All Hands, off-sites, trainings, celebrations and key internal / external meetings
  • Managing incoming and outgoing mail / deliveries, including Marketing / Sales related events, campaigns and promotions
  • Responsible for reception services, including greeting visitors, fielding incoming phone calls and managing incoming office traffic
  • Facilitating office supply, kitchen and pantry stocking
  • Organizing kitchen, fridge, coffee, dishes and other food and drink related employee experiences
  • Liaising with office maintenance and cleaning service, evaluate performance quality, arrange necessary repairs and projects
  • Participating in furniture set-ups, rearranging and office moves
  • Documenting and keeping up to date procedures related to office management, recruiting and people operations
  • Handling confidential and non-routine information and facilitating communication between appropriate people
  • Managing team calendars on an as needed basis
  • Performing other duties or special projects as needed

What would make you a strong candidate?

  • Highly energetic, positive and enthusiastic team player
  • Strong interpersonal skills
  • Enjoys collaborating on projects
  • Detail oriented and loves solving problems
  • Self-starter that knows how to take initiative and follow-through to get things done
  • Appreciates autonomy and acts with urgency
  • Demonstrates strong organizational and time management skills while multi-tasking and prioritizing projects
  • Excellent written and verbal communication
  • Strong work ethic and integrity
  • 1 year minimum experience in Talent Acquisition, Office Coordination, Executive Assistant or other related position
  • Proficiency in G Suite, spreadsheets, docs, presentations

If this sounds like what you’re looking for, we’d love to hear from you! Send us a resume and a cover letter along with anything else that would help us to get to know you better.
Building a diverse and inclusive workplace is core to Abacus’ values. We welcome people of all different backgrounds, experiences, perspectives, and abilities.
Abacus does not accept unsolicited resumes from recruiters and will not consider payment regarding recruiter fees.

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Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • GolangLanguages
    • JavascriptLanguages
    • SqlLanguages
    • SwiftLanguages
    • ReactLibraries
    • ReduxLibraries
    • AngularJSFrameworks
    • ExpressFrameworks
    • Node.jsFrameworks
    • MySQLDatabases
    • RedisDatabases
    • Google AnalyticsAnalytics
    • MixpanelAnalytics
    • IllustratorDesign
    • PhotoshopDesign
    • SketchDesign
    • AsanaManagement
    • TumblrCMS
    • WordpressCMS
    • SalesforceCRM
    • MailgunEmail
    • MarketoLead Gen


Located in a neighborhood with lunch options galore and close to Bryant Park, Abacus is an easy walk to most subways and commuter trains!

An Insider's view of Abacus

What are some social events your company does?

Pancake breakfast is a big tradition at Abacus - each month a few people are picked to make the entire company a breakfast of their choosing. We also rotate members on our fun committee each quarter to plan unique outings for the whole team.


Chief Product Officer

What's the biggest problem your team is solving?

Abacus is changing the game for expense reporting software. Other platforms out there have really just digitized an old, outdated process. We're solving the problem in a different, more efficient way and really helping growing teams with a more scalable solution.


Vice President of Marketing

How has your career grown since starting at the company?

I started my career at Abacus as a Business Development Representative. During my time here, I have had the opportunity to become the inaugural Account Manager and was then promoted to Director of Customer Success. As a small team that values people greatly, there's always an opportunity to gain exposure to new areas and to mold your own path.


Director of Customer Success

How do your team's ideas influence the company's direction?

Team members at Abacus are willing to let their guard down and be vulnerable. This is the foundation required to create a trusting environment in which colleagues can vigorously disagree with one another. We believe this leads to better ideation and solutions.



What are some social events your company does?

Every quarter we name a Fun Committee to plan outings for the team. We’ve done axe throwing, a harbor cruise, karaoke, rooftop bars. It’s a really fun way to get to know each other out of the office.


Content Marketing Manager

What are Abacus Perks + Benefits

Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
All full-time employees are offered 100% paid medical, dental, vision, disability, and life insurance with 90% paid for families and dependents.
Life Insurance
Retirement & Stock Options Benefits
Saving for the future is an important part of everyone's career plan, so we offer a matching contribution to help grow your nest egg
Vacation & Time Off Benefits
Generous PTO
To support employee life outside of the office, Abacus offers generous PTO, plus calendar holidays, quarterly floating holidays, partially paid paternal leave and more.
Paid Volunteer Time
Employees can volunteer up to four hours per month with the local non-profit and community organizations of their choice.
Paid Holidays
Paid Sick Days
Perks & Discounts
Casual Dress
Commuter Benefits
Company Outings
Stocked Kitchen
Some Meals Provided
Happy Hours
Fitness Subsidies
Professional Development Benefits
Job Training & Conferences
We support employee growth through paid continuing education opportunities, career advancement and job transfers from within.
Tuition Reimbursement
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